Bands/Ensembles Days Information

1. School groups should consult their sporting and other activities scheduled for these early dates in Term 3. Use "Timing Request" option on entry to request clashing dates be avoided.
2. If sufficient entries are received in any section, ensembles will be divided by instrument type (unless other factors such as timing requests prevent this).  Please state instrumentation of any group.
3. One grand piano only is provided.
4. 40 music stands, one conductor's stand, all chairs, one drum kit and 2 timpani are provided. Sticks are not provided.  If groups require more stands or other equipment they will need to supply their own.
5. Electrical equipment - all groups will receive an email before the performances start advising them of what equipment is being provided and whether they need to be their own amps, keyboards, cables etc.  Contact the instrumental convenor if this advice has not arrived in the week leading up to the start of the ensembles events.
6. Large groups should bring a floor plan for set-up so that the Stage Manager and marshals may assist them in setting up their group as quickly and efficiently as possible. 
7. In general the Large Ensemble sections will perform on the floor in front of the stage and Small Ensemble Sections will perform on stage.  Groups may choose either location - but should liaise with the stage manager and marshals at the start of the event, so that it is known where marshalling effort should be concentrated. In 2023 we will have the second possible location for small groups - on the day indicated as Reserve Ensembles Day.
8. Groups named as "Primary School Age" will be programmed during school hours.
   Groups named as "Secondary School Age" will be programmed during school hours where possible, but to finish not later than 5.00pm. "Open Age" groups will be programmed after 5.00pm unless all competitors indicate willingness to be scheduled earlier.
9. Note: School Groups who are prizewinners in Open Age sections may opt to receive a trophy instead of the nominated cash prize.  Please ask at the venue on the day of the competition - normally as the prize is being awarded.
10. Voice is a legitimate instrument in ensembles - except for Section 212, but voice only ensembles should enter choral ensembles
11. A Primary group may opt to provide information as to the experience level of the children, giving the timetabling coordinator the option of setting up streamed subsections.
12. TIMING will commence at the start of the first piece and finish at the end of the final piece, so changeover time should be kept short.

13. MUSIC COPY FOR ADJUDICATOR

    ALL competitors in instrumental sections are required to submit a  copy of their music for the adjudicator.  A full score must be provided, preferably with bars numbered.  This music is to be handed in at the Registration Desk on arrival at the hall - OR uploaded as a PDF file at preregistration.  Photocopies may be submitted but will not be returned after the event.   Original music may be submitted - and should be picked up from the front desk , together with adjudication report,  after the completion of the event. Digital copies must be destroyed on both the entrant's computer and the eisteddfod computer. - see COMPETITOR MATERIALS UPLOAD INFORMATION

14. Performance Details Submission  -  this facility becomes live online from the front page menu two weeks before the events are held - see Performance Submission Details (under construction)