1. Materials provided:
- Adjudicator's Report Sheets
- Certificates for 1st, 2nd & 3rd place (for events which have cash prizes)
- Highly Commended Certificates
- Stop watch (but feel free to use your own if preferred)
2. At the beginning of a section involving own choice music or scripts, Registration staff will bring you copies submitted by competitors. It is also possible these may be provided instead on iPad or tablet . They should be in order and labelled with the contestant's number. If they have not arrived at the start of the event go and fetch them from the Registration table where they can be overwhelmed by arriving competitors. It is important to start on time.
3. Hand the correct material for each competitor to the adjudicator just before each contestant begins to perform.
4. Write the section number, date, and the contestant's number at the top of the Adjudicator Report sheet, and hand to the adjudicator. He/she may wish to write his/her own comments, but be ready to take down from dictation, if he/she prefers you to write the comments. If you are doing the writing, make sure it is neat and clear. (Have a bottle of white-out liquid just in case of mistakes). Make sure that your contestant's number corresponds to the number displayed by the stage manager (sometimes, people are permitted to perform out of order, or are missing).
A competitor's name must NOT appear on the sheet - except if specified by the Session Convenor. Preferably write the title of the piece being performed (in case of need for reference). Make sure the adjudicator signs each report sheet.
5. If there is a time limit on the performance you need to start timing with the stopwatch at the opening note/word/step of any performance. Only take note if the time is exceeded, and draw the adjudicator's attention to this at the conclusion of the item. There are penalties for going over time. This is most important, as complaints come in if the time is exceeded and nobody has a record of it at the adjudication table.
6. At the conclusion of the section
- the adjudicator will extract the 1st, 2nd & 3rd prizewinner reports from the bundle of report sheets, and also any that he /she highly commends. Keep a record of these place-getters in your programme for the convenor - or on a Prizewinners sheet provided by the convenor.
- Fill in the number and name (referring to your program) of the contestant on any HIGHLY COMMENDED certificates, so that these can be presented along with trophies or prize money.
- If there is a money prize, fill out a certificate (1st, 2nd, 3rd) with the competitor's name & details. (Certificates are not given to those who receive trophies)
- You (or the stage manager) will be required to fill in the placegetters' names on the PRIZE AND SCHOLARSHIP FORMS provided by the convenor.
- In ensemble sessions you may be asked to supply ribbons for members of the placegetting teams.
7. While the prize presentations are going on, quietly take the rest of the report sheets, and the copies of the materials back to the registration desk so they can be returned to the contestants.