SESSIONAL CONVENOR

1.         Often will be the official convenor for that discipline (as appointed at the AGM) but may be one of the sessional volunteers assigned to oversee the session

2.         Is acquainted with all the tasks for each volunteer assigned for the day.

3.         Ensures that all positions are pre-filled for any session - and fills in for missing volunteers until they arrive

4. Has in hand a copy of the rules and regulations of the Eisteddfod and is able to make rulings on:

• copyright issues, such as the APRA requirements relating to admission of adjudicator/accompanist copies and appropriate return of original material or disposal of copies
• door entry requirements - i.e. the need to pay for entry, for programmes etc.
• restricted videoing of performances as allowed in the respective

disciplines.

• time limit issues
• special requests - e.g. the awarding of a trophy instead of a cash prize
• interpretation of the rules and of the descriptions as included on the website and in the programme
• relevance of material performed to a particular section
• any disputes or queries raised by adjudicators, accompanists, volunteers,

competitors, parents, teachers, or by their representatives

• any extraordinary matters arising - such as fire, health emergency, untoward noises outside the hall, etc. etc.

5.         Any complainants not satisfied with the on-the-spot ruling by the Session Convenor should be asked to put their complaint in writing to the Committee for consideration at the September (Autopsy) meeting.